The last fortnight
What to hand over, and to whom, so the day runs without you.
By the Behind The Aisle editors · Updated October 2026What to hand over, and to whom, so the day runs without you. This guide walks through the decisions in the order they actually need making, with notes from the planners and vendors who make these days happen.
Start with what matters
What to hand over, and to whom, so the day runs without you. Before a single quote arrives, sit down together and agree on the three things you would protect if everything else had to give. Write them down — every decision after this gets measured against that list.
“Decide what the day is for before you decide what it looks like.”
Build the order of operations
Some choices unlock others. The date and venue set the frame; the guest count sets the scale; the budget sets the edges. Lock those three in that order and the rest of planning stops feeling like guesswork.
Brief your vendors properly
The best partners do their best work when they understand the whole picture. Share your priorities, your references and your constraints at the first conversation, not the last — and ask them what they would change.
Leave room for the day itself
Plans that are too tight break. Build in buffer time, a contingency line in the budget, and one person who isn’t you to hold the run sheet. Then let the day be what it is.
“The most memorable moments are rarely the ones on the schedule.”